MINUTES OF THE REGULAR MEETING OF CCRWD#2
The regular meeting of the Board of Directors of the Rural Water District No. 2 of Cass County, Nebraska was held at 108 So. 4th Street, Elmwood, Nebraska on the 11th day of July 2019 at 7:30 p.m. Present were, Don Edwards, John Wagoner, Ted Retzlaff, Eric Towle, Todd Hall, Travis Isaacs, Martha Rhoades, Manager Mark Hogue, Assistant Manager Troy Callaway and Office Manager Tina Douglas. Operator in Charge Dale Miller was not at the meeting.
Notice of the meeting was given in advance thereof by newspaper publication and posting at the District Office, two of the designated methods of giving notice, as shown by the Affidavit of Publication (Certificate of Posting Notice) attached to these minutes. Notice of this meeting and an agenda were emailed to the Chairman and all members of the Board and is attached to the minutes. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
President –President Don Edwards called the meeting to order at 7:30 p.m.
Minutes were approved as distributed.
Treasurer’s Report: John Wagoner moved to accept the treasurers report and to pay the bills. Seconded by Ted Retzlaff. Motion carried.
Assistant Manager’s Report: On June 14th Troy repaired an miu that wasn’t coming in at South Meadows.
Mark and Troy replaced a leaking regulator at Deer Haven Trail on June 17th.
Troy read meters on June 24th.
Layne was here July 1st to repair our generator at Tower #2 near Eagle.
Routine samples were taken on July 2nd. Both came back negative.
On July 9th an miu, that was destroyed by a customer, was replaced.
Troy has also been busy doing locates and pit checks.
Administrative Assistant’s Report: – 10 delinquent letters were mailed on June 7th with a June 20th shut off date. Money has been received by all.
Manager’s Report: —
OLD BUSINESS:
1. Waiting on appraisals for 10” main project ~ Nothing new right now.
2. Omnis Software ~ Kendall has finished with updating our billing software and will be here next Tuesday or Wednesday to install the updated software on our computers. Martha Rhoades asked for an update on the new website. Board was then informed that the website is running well, test alerts have been sent and customers that responded to our letters for information were receiving the alerts, and that we were waiting to sign off and send back to Schrock was on hold until we were sure everything was running smoothly on the website. Todd Hall gave Mark the go ahead to sign and return the form to Schrock.
NEW BUSINESS:
1. MIU failures and replacements ~ For the past several months we have been experiencing quite a few miu failures. A plan has been implemented to correct them as we go. We are keeping a file of miu’s that have failed and when we have one that has failed two months in a row then we replace it. Many of our miu’s are 20 years old. These miu’s have a lifespan of 10 years.
2. Removal of unused meter pits ~ We have approximately 60 or more meter pits that are currently not in use and are not being paid for. Maintenance costs for these pits, possibility of contamination by water sitting in the pits, and opening the possibility of paying customers by removing these unused pits are some of the reasons the Board was presented with as to why these unused pits should be removed. A form letter and a policy for pits that has sat unused will be presented to the Board at the August meeting. A draft will be presented to the District attorney before moving forward with the implementation of this policy.
Regular meeting adjourned at 7:56 p.m.
Tina Douglas
Office Manager
