Minutes – Cass County Rural Water https://casscorwd2.com Quality On Tap! Fri, 15 Mar 2024 16:03:46 +0000 en-US hourly 1 https://wordpress.org/?v=6.3.3 February 2024 Minutes https://casscorwd2.com/february-2024-minutes/ Fri, 15 Mar 2024 15:58:40 +0000 https://casscorwd2.com/?p=13126

MINUTES OF THE REGULAR MEETING OF CCRWD#2
The regular meeting of the Board of Directors of the Rural Water District No. 2 of Cass County, Nebraska was held at 108 So. 4th Street, Elmwood, Nebraska on the 8th day of February 2024 at 7:30 p.m. Present were Don Edwards, John Wagoner, Ted Retzlaff, Bill Ross, Martha Rhoades, Travis Isaacs, Kiel Lawrence, Assistant Manager Troy Callaway, and Manager Mark Hogue.

Notice of the meeting was given in advance thereof by newspaper publication and posting at the District Office, two of the designated methods of giving notice, as shown by the Affidavit of Publication (Certificate of Posting Notice) attached to these minutes. Notice of this meeting and an agenda were emailed to the Chairman and all members of the Board and are attached to the minutes. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

Chairman Don Edwards called the meeting to order at 7:29 p.m. and he announced the open meetings act is posted on the wall in the office.

December Meeting Minutes distributed and approved no changes / corrections. January meeting was canceled due to weather.
Treasurer’s Report: Mark discussed CD’s, financials with one question to Beth. Where does the cafeteria plan show up on the financial report? Motion to approve financials made by Martha -2nd Bill, Roll call vote motion approved 7-0.

Assistant Manager’s Report – Troy Callaway – Troy Callaway – Troy has been working on locates, took monthly routine samples and checked and recorded chlorine residual everyday. Read meters on 1-23-24.

Office Report – Two customers on the late list and a notice has been sent if not paid by the 15th water will be disconnected. Customer bills sent on 1-24-24. Mark has been working with Beth and the auditor to get reports and information as needed to complete the annual audit.

Manager’s Report – Mark Hogue –
OLD BUSINESS
JEO for the repiping project design at the Wellhouse for the 10” main project. No new information.
Well #3 bypass work will be scheduled when the weather permits.
NEW BUSINESS
Booster station Feb. 1-2: new water meter, bypass valve replaced, rewire with new control switches, and remote speed control from office.
Tower #1 Jan. 30th a new generator was installed.
Well #1 new water level probe installed on2-5-24.
Well #2 Feb. 2nd: well was sucking air at 175 gpm reset high limit to only pump 100 gpm.
Well #3 Feb. 2nd: Internet connection was made at this site. Waiting on a new personality module to complete communication and updates for controls.
Waiting on estimate for changes in MicroComm SCADA system. During inclement weather we are still losing radio communications.
Mark is still working on water Loss report and will keep the board updated.
NRD sample results
Motion to drill a test well at booster station site by Travis -2nd John, Roll call vote motion approved 7-0. To be scheduled as soon as possible. Mark/Troy will decide on a company to drill the well.

Meeting Closed 9:00 pm by Board Chair Don Edwards
12-14-2023
Ted Retzlaff, Secretary/Treasurer

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January 2024 Meeting https://casscorwd2.com/january-2023-meeting/ Fri, 15 Mar 2024 15:57:33 +0000 https://casscorwd2.com/?p=13124

Meeting Cancelled Due to Weather.

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December 2023 Minutes https://casscorwd2.com/december-2023-minutes/ Fri, 15 Mar 2024 15:56:03 +0000 https://casscorwd2.com/?p=13122

MINUTES OF THE REGULAR MEETING OF CCRWD#2
The regular meeting of the Board of Directors of the Rural Water District No. 2 of Cass County, Nebraska was held at 108 So. 4th Street, Elmwood, Nebraska on the 14th day of December 2023 at 7:30 p.m. Present were Don Edwards, John Wagoner, Ted Retzlaff, Bill Ross, Martha Rhoades, Travis Isaacs, Kiel Lawrence, Assistant Manager Troy Callaway, and Manager Mark Hogue.

Notice of the meeting was given in advance thereof by newspaper publication and posting at the District Office, two of the designated methods of giving notice, as shown by the Affidavit of Publication (Certificate of Posting Notice) attached to these minutes. Notice of this meeting and an agenda were emailed to the Chairman and all members of the Board and are attached to the minutes. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

Chairman Don Edwards called the meeting to order at 7:30 p.m. and he announced the open meetings act is posted on the wall in the office.

November Meeting Minutes distributed and approved as amended with one line removed in assistant manager section and couple grammar corrections
Treasurer’s Report: Update of the dollar amount in the checking account. Overview of financial report and final review of 2024 budget. Motion to update 2024 Supplies from $45k to $50K by John -2nd Travis, Roll Call Vote- Motion approved 7-0. Motion to update 2024 Fuel from $12,500 to $15,000 made by Travis -2nd John, Roll Call Vote – Motion approved 7-0 Motion to approve treasurer’s report and 2024 budget as amended Made by Martha -2nd John, Roll Call Vote – Motion approved 7-0.

Assistant Manager’s Report – Troy Callaway – Troy Callaway – Troy has been working on locates, took monthly routine samples and checked and recorded chlorine residual everyday. Worked with contractor on Well #3 future improvement plans. Read meters on 11-21-23.

Office Report – 4 customers on the late list and a notice will be sent if not paid by the 15th. Customer bills sent on 11-22-23.

Manager’s Report – Mark Hogue –
OLD BUSINESS
Kuhl Trenching completed work on the 2” water main extension on 162nd St.
Mickle Farms has received our easement letter. We are waiting for an answer at this time.
Continued work on Drought Rate proposal for board.
Working with JEO on a repiping project for the Wellhouse to prepare for the 10” main project. Could potentially cost $200k. Mark is looking at redesign ideas.
Working on replacement of the abandoned bypass for well #3. More to come.
NEW BUSINESS
Annual Dinner tentatively scheduled for March 8th 6 – 6:30pm, Board will review the date and time and finalize plans at the January meeting.

Meeting Closed 8:18 pm by Board Chair Don Edwards

**Employee benefits reviewed in executive session after the regular meeting closed.

12-14-2023
Ted Retzlaff, Secretary/Treasurer

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November 2023 Minutes https://casscorwd2.com/november-2023-minutes/ Thu, 04 Jan 2024 17:07:23 +0000 https://casscorwd2.com/?p=13099

MINUTES OF THE REGULAR MEETING OF CCRWD#2
The regular meeting of the Board of Directors of the Rural Water District No. 2 of Cass County, Nebraska was held at 108 So. 4th Street, Elmwood, Nebraska on the 9th day of November 2023 at 7:30 p.m. Present were Don Edwards, Ted Retzlaff, Bill Ross, Martha Rhoades, Travis Isaacs, Kiel Lawrence, Assistant Manager Troy Callaway, and Manager Mark Hogue. Not in attendance John Wagoner

Notice of the meeting was given in advance thereof by newspaper publication and posting at the District Office, two of the designated methods of giving notice, as shown by the Affidavit of Publication (Certificate of Posting Notice) attached to these minutes. Notice of this meeting and an agenda were emailed to the Chairman and all members of the Board and are attached to the minutes. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

Chairman Don Edwards called the meeting to order at 7:31 p.m. and he announced the open meetings act is posted on the wall in the office.

October Meeting Minutes distributed and approved.
Treasurer’s Report: Update of the dollar amount in the checking account. Overview of financial reports. Motion to approve treasurer’s report by Martha -2nd Bill, Roll Call Vote – Motion approved 6-0.

Assistant Manager’s Report – Troy Callaway – Troy Callaway – Troy has been working on locates, took monthly routine samples and checked and recorded chlorine residual everyday. Read meters on 10-24-23.

Office Report – 2 customers on the late list and a notice will be sent if not paid by the 15th. Customer bills sent on 10-25-23.

Manager’s Report – Mark Hogue –
OLD BUSINESS
2” water main extension on 162nd St. Work in progress.
Mickle Farms has received our easement letter. We are waiting for an answer at this time.
Drought Rate proposal for board. Work in progress
NEW BUSINESS
Mark passed the Grade 3 Water Operators Exam!
New Meter for the booster station is still 2 months out.
Working with JEO on a repiping project for the Wellhouse to prepare for the 10” main project.
Work in progress for the replacement of the abandoned bypass for well #3.

Meeting Closed 7:58 pm by Board Chair Don Edwards

11-9-2023
Ted Retzlaff, Secretary/Treasurer

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October 2023 Minutes https://casscorwd2.com/october-2023-minutes/ Thu, 04 Jan 2024 17:06:42 +0000 https://casscorwd2.com/?p=13097

MINUTES OF THE REGULAR MEETING OF CCRWD#2
The regular meeting of the Board of Directors of the Rural Water District No. 2 of Cass County, Nebraska was held at 108 So. 4th Street, Elmwood, Nebraska on the 12th day of October 2023 at 7:30 p.m. Present were Don Edwards, John Wagoner, Ted Retzlaff, Bill Ross, Martha Rhoades, Travis Isaacs, Kiel Lawrence, Assistant Manager Troy Callaway, and Manager Mark Hogue.

Notice of the meeting was given in advance thereof by newspaper publication and posting at the District Office, two of the designated methods of giving notice, as shown by the Affidavit of Publication (Certificate of Posting Notice) attached to these minutes. Notice of this meeting and an agenda were emailed to the Chairman and all members of the Board and are attached to the minutes. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

Chairman Don Edwards called the meeting to order at 7:30 p.m. and he announced the open meetings act is posted on the wall in the office.

September Meeting Minutes distributed and approved.
Treasurer’s Report: Update of the dollar amount in the checking account. Opening another CD was discussed. Review of CD’s, next one to mature in February of 24. Motion to approve treasurer’s report by Martha -2nd Kiel, Roll Call Vote – Motion approved 7-0.

Assistant Manager’s Report – Troy Callaway – Troy Callaway – Troy has been working on locates, Took monthly routine samples and Checked and recorded chlorine residual everyday. Did well drawdowns on 10-1-23. Read meters on 9-26-23. Tuesday Oct. 3rd storm took the power out at all sites but the office. Tower 1 and booster station generators failed at 8:30pm.

Office Report – 2 customers on the late list and a notice will be sent if not paid by the 15th. Customer bills sent on 9-27-23.

2024 Budget Review – Overview of the 2024 Budget provided by Mark. The board will take action on budget during future months.

Manager’s Report – Mark Hogue –
OLD BUSINESS
Discussion on plan for future emergency drought mitigation. Possible use of secondary rate structure in the future in a declared drought situation. Mark will draft up an extreme water fees rate structure to be submitted to the board at a future meeting.
Water main extension North of Hwy 34 on 162nd to start the week of 10-11-23.
NEW BUSINESS
Gordon Application for Service on 196th & Adams. Capacity study complete and approved. This will be acct # 0821.
Mickle Farms easement letter was reviewed and a motion to approve the letter pending the addition of an offer amount of $7500 for one acre per site (new well site and well #3 site) was made by Travis – 2nd Martha, Roll Call Vote – Motion approved 7-0.
No potential USDA grant for a solar power source for the water district. CCRWD2 doesn’t qualify for this grant; it is for small businesses.
Mark took the grade 3 course the first week of October and took the exam on 10-6. No results as of now.

Meeting Closed 8:32 pm by Board Chair Don Edwards

10-12-2023
Ted Retzlaff, Secretary/Treasurer

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September 2023 Minutes https://casscorwd2.com/september-2023-minutes/ Thu, 04 Jan 2024 17:05:43 +0000 https://casscorwd2.com/?p=13095

MINUTES OF THE REGULAR MEETING OF CCRWD#2
The regular meeting of the Board of Directors of the Rural Water District No. 2 of Cass County, Nebraska was held at 108 So. 4th Street, Elmwood, Nebraska on the 14th day of September 2023 at 7:30 p.m. Present were Don Edwards, John Wagoner, Ted Retzlaff, Bill Ross, Martha Rhoades, Travis Isaacs, Kiel Lawrence, Assistant Manager Troy Callaway, and Manager Mark Hogue.

Notice of the meeting was given in advance thereof by newspaper publication and posting at the District Office, two of the designated methods of giving notice, as shown by the Affidavit of Publication (Certificate of Posting Notice) attached to these minutes. Notice of this meeting and an agenda were emailed to the Chairman and all members of the Board and are attached to the minutes. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

Chairman Don Edwards called the meeting to order at 7:30 p.m. and he announced the open meetings act is posted on the wall in the office.

August Meeting Minutes distributed and approved.
Treasurer’s Report: Overview by Mark of financials. 2 Horizon CD’s merged into one, 2023 year to date income minus expenses in the black for the first time this year. Mark also shared information on increased vehicle expenses with the addition of a 3rd company vehicle in regular use. Motion to approve treasurer’s report by Martha -2nd Travis, Roll Call Vote – Motion approved 7-0.

Assistant Manager’s Report – Troy Callaway – Troy Callaway – Troy has been working on locates, Took monthly routine samples and Checked and recorded chlorine residual everyday. Did well drawdowns with Jeff on 9-1-23. Read meters on 8-24-23. Troy is waiting on the final results from the 3 year lead and copper samples.

Office Report – 5 customers on the late list and a notice will be sent if not paid by the 15th. Customer bills sent on 8-25-23.

Manager’s Report – Mark Hogue –
OLD BUSINESS
CCRWD2 plan for future emergency drought mitigation.
NEW BUSINESS
Water main extension on 162nd to start the week of 9-11-23
Mark and Jeff to do continuing ed. on 9-21-23 in Grand Island.
2024 Budget meeting scheduled for 9-28-23 @ 6pm

Meeting Closed 8:01 pm by Board Chair Don Edwards

9-14-2023
Ted Retzlaff, Secretary/Treasurer

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August 2023 Minutes https://casscorwd2.com/august-2023-minutes/ Wed, 11 Oct 2023 14:42:08 +0000 https://casscorwd2.com/?p=13082

MINUTES OF THE REGULAR MEETING OF CCRWD#2
The regular meeting of the Board of Directors of the Rural Water District No. 2 of Cass County, Nebraska was held at 108 So. 4th Street, Elmwood, Nebraska on the 10th day of August 2023 at 7:30 p.m. Present were Don Edwards, Ted Retzlaff, Bill Ross, Martha Rhoades, Travis Isaacs, Kiel Lawrence, Assistant Manager Troy Callaway, and Manager Mark Hogue. Not in attendance, John Wagoner

Notice of the meeting was given in advance thereof by newspaper publication and posting at the District Office, two of the designated methods of giving notice, as shown by the Affidavit of Publication (Certificate of Posting Notice) attached to these minutes. Notice of this meeting and an agenda were emailed to the Chairman and all members of the Board and are attached to the minutes. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

Chairman Don Edwards called the meeting to order at 7:30 p.m. and he announced the open meetings act is posted on the wall in the office.

July Meeting Minutes distributed and approved.
Treasurer’s Report: Overview by Mark of financials. Motion to approve treasurer’s report by Martha -2nd Kiel, Roll Call Vote – Motion approved 6-0.

Assistant Manager’s Report – Troy Callaway – Troy Callaway – Troy has been working on locates, Took monthly routine samples and Checked and recorded chlorine residual everyday. Did well drawdowns on 8-1-23. Read meters on 7-25-23. Worked with Jeff to get meter pits, retrofit or repaired that failed to read on the 25th. Troy has also been working on the 3 year lead and copper samples. Troy may have more notes to share at the meeting.

Office Report – 4 customers on the late list and a notice will be sent if not paid by the 15th. Customer bills sent on 7-26-23.

Manager’s Report – Mark Hogue –
OLD BUSINESS
CCRWD2 plan for future emergency drought mitigation on hold
ROW permit for account #0820 at 245 N 162nd St has been approved by Lancaster County.
NEW BUSINESS
Motion to approve language adjustments made by Alan Wood to the 2023 BUC Form made Ted -2nd Travis, Roll Call Vote – Motion approved 6-0
Mark discussed how Jeff has been doing a good job with exercising valves, setting GPS points, flushing hydrants and helping Troy to retrofit meter pits.

Meeting Closed 7:52 pm by Board Chair Don Edwards

8-10-2023
Ted Retzlaff, Secretary/Treasurer

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July 2023 Minutes https://casscorwd2.com/july-2023-minutes/ Wed, 11 Oct 2023 14:41:17 +0000 https://casscorwd2.com/?p=13080

MINUTES OF THE REGULAR MEETING OF CCRWD#2
The regular meeting of the Board of Directors of the Rural Water District No. 2 of Cass County, Nebraska was held at 108 So. 4th Street, Elmwood, Nebraska on the 13th day of July 2023 at 7:30 p.m. Present were Don Edwards, John Wagoner, Ted Retzlaff, Bill Ross, Martha Rhoades, Travis Isaacs, Assistant Manager Troy Callaway, and Manager Mark Hogue. Not in attendance, Kiel Lawrence

Notice of the meeting was given in advance thereof by newspaper publication and posting at the District Office, two of the designated methods of giving notice, as shown by the Affidavit of Publication (Certificate of Posting Notice) attached to these minutes. Notice of this meeting and an agenda were emailed to the Chairman and all members of the Board and are attached to the minutes. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

Chairman Don Edwards called the meeting to order at 7:31 p.m. and he announced the open meetings act is posted on the wall in the office.

Guests:

June Meeting Minutes distributed and approved.
Treasurer’s Report: Overview by Mark of financials/high points with checking and CD’s. Motion to approve treasurer’s report by Martha -2nd John, Roll Call Vote – Motion approved 6-0.

Assistant Manager’s Report – Troy Callaway – Troy Callaway – Troy has been working on locates, Took monthly routine samples and Checked and recorded chlorine residual everyday. Did well drawdowns on 6-1-23. Read meters on 5-25-23. Worked with Jeff to get meter pits, retrofit or repaired.

Office Report –20 customers on the late list and a notice will be sent if not paid by the 15th. Customer bills went out on 6-27-23.

Manager’s Report – Mark Hogue –
OLD BUSINESS
2019 Ford F150 truck for 3rd field employee purchased and in use.
Mark is still reviewing the District plan for next steps if water consumption continues to rise and water levels do not recover.
NEW BUSINESS
Motion to approve the application for water service #819 at 1077 N 162nd St by Ted – 2nd Travis, Roll Call Vote. Motion approved 4-2
Motion to approve the application for water service #820 at 245 N 162nd St made by Travis – 2nd John, Roll Call Vote – Motion approved 6-0 (contingent upon Lancaster County ROW permit approval.)
The Tower #2 generator was replaced on July 13th because it failed during the thunderstorm on July 4th.
Motion to approve the changes made to Right of Way easement document by attorney Alan Wood by Martha – 2nd Bill, Roll Call Vote – Motion approved 6-0
Board approval for the Benefit Unit Certificate changes made by attorney Alan Wood was tabled until further review.

Meeting Closed 8:38 pm by Board Chair Don Edwards

7-13-2023
Ted Retzlaff, Secretary/Treasurer

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June 2023 Minutes https://casscorwd2.com/june-2023-minutes/ Wed, 11 Oct 2023 14:40:28 +0000 https://casscorwd2.com/?p=13078

MINUTES OF THE REGULAR MEETING OF CCRWD#2
The regular meeting of the Board of Directors of the Rural Water District No. 2 of Cass County, Nebraska was held at 108 So. 4th Street, Elmwood, Nebraska on the 8th day of June 2023 at 7:30 p.m. Present were Don Edwards, John Wagoner, Ted Retzlaff, Bill Ross, Martha Rhoades, Assistant Manager Troy Callaway, and Manager Mark Hogue. Not in attendance, Travis Isaacs, Kiel Lawrence

Notice of the meeting was given in advance thereof by newspaper publication and posting at the District Office, two of the designated methods of giving notice, as shown by the Affidavit of Publication (Certificate of Posting Notice) attached to these minutes. Notice of this meeting and an agenda were emailed to the Chairman and all members of the Board and are attached to the minutes. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

Chairman Don Edwards called the meeting to order at 7:30 p.m. and he announced the open meetings act is posted on the wall in the office.

Guests:

May Meeting Minutes approved with one correction in the assistant managers report.
Treasurer’s Report: Overview of Financials and CD’s touched on by Mark. Mark continues to review financials with Lengemann and Associates. Motion to approve treasurer’s report by John -2nd Ted, Roll Call Vote – Motion approved 5-0.

Assistant Manager’s Report – Troy Callaway – Troy Callaway – Troy has been working on locates, Took monthly routine samples and Checked and recorded chlorine residual everyday. Did well drawdowns on 6-1-23. Read meters on 5-25-23. Worked with Jeff to get meter pits, retrofit or repaired. Worked with contractors to repair a water main leak on 310th and Fletcher.

Office Report – 1 customer on the late list and a notice will be sent if not paid by the 15th. Customer bills went out on 5-26-23.

Manager’s Report – Mark Hogue –
OLD BUSINESS
Used truck for 3rd district field employee. -Motion to give manager authority to spend $25,000 to purchase a 3rd pickup made by Ted -2nd John, Roll Call Vote – Motion approved 5-0
NEW BUSINESS
Update by Mark and Troy on the addition West of Eagle on 202nd near district water tower “ Eagle Landing” Motion to not pursue providing water to Eagle Landing made by Martha -2nd Bill, Roll Call Vote – Motion approved 5-0
Update on well draw downs current status by Mark. The wells continue to show lower pumping levels. Mark and Troy will continue to monitor the situation

Meeting Closed 8:28 pm by Board Chair Don Edwards

6-8-2023
Ted Retzlaff, Secretary/Treasurer

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May 2023 Minutes https://casscorwd2.com/may-2023-minutes/ Wed, 11 Oct 2023 14:39:19 +0000 https://casscorwd2.com/?p=13076

MINUTES OF THE REGULAR MEETING OF CCRWD#2
The regular meeting of the Board of Directors of the Rural Water District No. 2 of Cass County, Nebraska was held at 108 So. 4th Street, Elmwood, Nebraska on the 11th day of May 2023 at 7:30 p.m. Present were Don Edwards, Ted Retzlaff, Bill Ross, Martha Rhoades, Assistant Manager Troy Callaway, and Manager Mark Hogue. Not in attendance John Wagoner, Travis Isaacs, Kiel Lawrence,

Notice of the meeting was given in advance thereof by newspaper publication and posting at the District Office, two of the designated methods of giving notice, as shown by the Affidavit of Publication (Certificate of Posting Notice) attached to these minutes. Notice of this meeting and an agenda were emailed to the Chairman and all members of the Board and are attached to the minutes. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

Chairman Don Edwards called the meeting to order at 7:30 p.m. and he announced the open meetings act is posted on the wall in the office.

Guests: Sherri from Lengemann and Assoc. presented the Annual Audit review, after some dialogue she took questions from the board.

April Meeting Minutes approved as distributed. No corrections
Treasurer’s Report: Overview of Financials led by Mark. This included the CD updates. Motion to approve treasurer’s report by Martha -2nd Bill, Roll Call Vote – Motion approved 4-0.

Assistant Manager’s Report – Troy Callaway – Troy Callaway – Troy has been working on locates, Took monthly routine samples and Checked and recorded chlorine residual everyday. Did well drawdowns on 5-1-23. Read meters on 4-25-23. Worked with a contractor to get meter pits replaced, retrofit or repaired.

Office Report – 1 customer on the late list and a notice has been sent. Mark contacted this customer and they are paying on Friday May 12th.

Manager’s Report – Mark Hogue –
OLD BUSINESS
CD’s updated during the treasurer’s report earlier in the meeting.
NEW BUSINESS
Life insurance roster update and benefit forms for all employees.
Pat Smith started as a new full time employee May 8th and quit on May 10th. Jeff Clymer offered/accepted the full time position with a 60 day contract -probation period
Mark will start looking for a used ½ ton 3rd company truck. Future dialogue at the next board meeting.

Meeting Closed 8:40 pm by Board Chair Don Edwards

5-11-2023
Ted Retzlaff, Secretary/Treasurer

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